There are several different ways to purchase things. Otherwise it just appears as a mystery line item and creates accounting difficulties. This plan is an inclining balance/credit plan that is available only to permanent employees of UNC-Chapel Hill. The employee must be a full-time permanent (1.0 FTE) UNC employee with a minimum of six months service. When your card is used for purchasing goods or services on campus, an inclining balance will begin within your plan. Although the stipend will be paid to you as additional salary, it will not be used to determine University retirement coverage or other benefits. For help creating a successful requisition, see. Apple is usually included in these. I just got a new computer, how do I get access to files on my old computer. 2023 | (919) 962-2211 | The University of North Carolina at Chapel Hill Contact information for three potential suppliers is still required. The University of North Carolina at Chapel Hill logo is the keystone of our visual identity. The UNC One Card Office administers all accounts. Q: I have a personally-owned Mobile Device and I want to terminate my service contract. Due to payroll tax issues, past credits will not be applied back to your paycheck. The Office of Sponsored Programs must approve the Mobile Device Stipend Justification Form (1269.1.1f) prior to submitting to Payroll Services. UNC-Chapel Hill Single Sign-On This policy is intended to accomplish the following: This Policy applies to all University departments and employees. For EHRA employees on the plan, your purchases will be totaled up prior to your monthly pay check and deducted from that pay check. We use vouchers when a company or person invoices us for goods or services. Date on which the next document review is due. Single Sign-On We must have received the goods or services to pay the invoice. Payroll Preparation and Distribution. Fax: 919-962-4140, 2023 University of North Carolina at Chapel Hill. Payroll preparation and distribution to campus follows a precise schedule to ensure that all employees are paid accurately and on time. My EPP also doesn't work on new phones. Contact the Office of University Counsel for guidance. Only full time or part-time permanent employees of The University of North Carolina at Chapel Hill (UNC-Chapel Hill or University), as verified by the UNC One Card Office, are eligible to participate in the Employee Express Plan. If the employee is transferring to another department then the new employing department must submit a Remedy ticket with the new combo code or Chartfield string. Q: Why is my Mobile Device stipend taxable? Negotiating and managing a personally-owned Mobile Device contract. You must provide these as soon as you have them, preferably in the same week you receive the item. Buy Carolina details (including documentation rules). Fax: 919-962-4140, 2023 University of North Carolina at Chapel Hill, Procurement Services and Materials Management, Procedure 705.1 Notifying Vendors of the Universitys Tax Exempt Status, Associated Entities and Investment Accounting, Financial Reporting and Management Services, University Controller and Enterprise Financial Accounting, For detailed purchasing instructions go to, For quick help deciding which purchasing method to use, see the. Employees have their access points added to their cards via their department when first hired. The cardholder is obligated to report a lost or stolen UNC One Card as soon as possible. Hours: Monday Friday 8 a.m. 4:30 p.m. Important You get to it through Connect Carolina and use chartfield strings to pay for the orders. All UNC-Chapel Hill purchases above $5,000 require a purchase order, so a purchase requisition must be submitted. Improper or fraudulent use of a UNC One Card constitutes a violation of state law. Once you are enrolled in the Employee Express Plan, your UNC One Card may be used to pay for various goods and services on campus. PDF Benefits Summary - UNC Human Resources Please contact Robin Whitley for exact instructions or assistance. See the Manage Card section for details. With very few exceptions, departments do not have the authority to sign contracts for the purchase of goods or services, regardless of the price, so they must submit a purchase requisition for contract review. Aug 1 - Jul 31: $30 Jan 1 - Jul 31: $25 May Commencement - Jul 31: $15 Office of Human Resources CB #1045 UNC-Chapel Hill. See, Vendor does not need to be added to the system, Be sure to keep the receipt will be required for reconciling p-card purchases in Bank of America Worx, Create a zero-dollar purchase requisition. Cash advances are deposited into an employees bank account. Each employee is free to select the service provider, plan, and features of the employee's choice that meet the job responsibilities as determined by the department. Get into games and other athletic events for a discount or for free by using your One Card. You can get help at 919-962-HELP, or visit the UNC-Chapel Hill Help and Support site. Purchases can be made at Students Stores on items such as books, pens, hats, ITS software and other Carolina merchandise. If you are spending more than $5000 at a single vendor in a short time period (1-2 months), we may need to create a standing order. All deductions will coincide with the pay period that the purchases were made in. Carolina Computing Initiative - University of North Carolina at Chapel Hill Discounts and Perks - UNC Human Resources Search results include similar products from multiple vendors. PDF Employee Computer Purchase Plan - CivicWeb code: 25% Employee Discount The program not only benefits undergraduate students but faculty as well. This is the preferred (and easiest!) CB #1600 You can also visit the NinerTech Computer Store in the Student Unionto purchase a computer on campus. Purchasing Services - Finance and Budget Stipend Amounts. North Carolina Office of State Budget and Management - Policy 6.3: Internal Business Controls for Telephone and Mobile Devices, Finance Procedure 1269.1 - Establishing and Paying for Mobile Device Stipend Procedure, Finance Form 1269.1.1f - Mobile Device Stipend Justification. Provide an expense reimbursement through payroll to the employee upon receipt and 3. Implement an Individual Development Plan (IDP) Identify your strengths and develop an effective self-marketing strategy Enhance your job search materials (e.g., CV, resume, cover letter) Prepare for upcoming interviews Your rights as a postdoc in the workplace Conflicts or challenges that may arise in the postdoc/mentor relationship Q: Will the taxable stipend be used to calculate my retirement or other benefits? {"serverDuration": 62, "requestCorrelationId": "de06af559000ee90"}. November 12, 2018: updated terminology and removed outdated material. Upon a request from any University official or security personnel, the cardholder will provide his or her UNC One Card if required to do so. Only full-time or part-time permanent employees of the University of North Carolina at Chapel Hill can participate in the Employee Express Plan. Full-time students can use their One Cards to gain access to campus gyms and recreation centers as part of their tuition package. Regardless of cost, the employee is responsible for any additional expenses above the University stipend. Chapel Hill, NC 27599 Please do not agree to pay an individual money unless they have already gone through the Independent Contractor process. She will need documentation for purchase orders. By continuing to develop and strengthen our workforce, UNC-Chapel Hill provides more enriching careers while ensuring that all Tar Heels have the necessary skills and knowledge to take us into the future. Since UNC-Chapel Hill instituted that requirement in 2000, ITS' Carolina Computing Initiative (CCI) has been helping students access laptops that meet University standards. You can spend less money on a laptop and you could spend more, but you will get the most for your money with a CCI laptop package. A: No. If youre not sure which method is correct, speak with Robin Whitley or your account manager. Easy Employee Loan Authorization: Purchaser must come to Student Stores on Monday-Friday between 8:00 a.m. and 4:30 p.m. to get authorized and have an account set up. Accounting information You must provide the funding for the purchase. Training programs and resources are free to all full-time SHRA and EHRA employees at UNC-Chapel Hill. The CCI program has flourished, but when the University first started talking about requiring laptops, some people had their doubts. consultant fees, honorariums, instructional services, non-instructional services). onecard@unc.edu February 26, 2019: Removed reference to MCD per comments, also removed two sentences for funding changes and terminations; these instance referenced in procedure. Recommended whenever possible for small items that are not available on BuyCarolina or from the CBM/Bill Presentation suppliers and do not require payment by campus voucher. Purchasing: How to Buy Becoming a Vendor with UNC BuyCarolina Carolina Computing Initiative Meeting and Event Planning Purchase Requisitions Processing Supplier Engagement University Contracts Contact Campus Box 1100 Departmental Staff Directory Department Email purchasing_team@unc.edu Department Fax 919-962-2356 If you have any questions or problems using software on this site, please visit our Online Help Desk, help.unc.edu or call 962-HELP. See the Adding Value to My Card page for more information on how to load your card for convenience dollars. Assuming all charges associated with the cellular service and device including lost, damaged, or stolen equipment and accessories. Need to be available (for emergencies or decision making), Payroll Mobile Device Stipend Forms Deadlines - See. See. PDF WELCOME HOW TO USE THIS TOOL - University of North Carolina at Chapel Hill Methods are listed here in order of frequency (roughly.). . In addition, the CCI laptop packages are backed by an award winning technology support staff providing the highest level of support available at UNC Chapel Hill. In contrast to the other payment options, these funds are not connected to a bank account and are not reconciled like the Meal Plan or Flex account through the Cashiers Office billings or by payroll deduction. A: For personally-owned devices, the employee is fully responsible for paying the monthly bill plus additional charges, including termination fees. Filter your search by category. The following procedures must be followed to apply and engage in this loan program: Purchaser must bring their UNC One Card. Access to recreation centers, places of employment or other locked buildings on campus can be gained by swiping or touching your card to a badge terminal outside of the building and approved access areas can be entered. All campus copiers require a One Card to use their services and can be paid for by adding value to your card before going to the library. For solicitations greater than $500,000 when using greater than 30% State Funds: State Purchasing and Contracts will need to pre-screen the RFP/IFB document prior to posting, Once bid tabulations are complete and a vendor has been selected, RFP/IFB responses and vendor selection letter will need to be forwarded to State Purchasing and Contracts for approval prior to award, For contracts greater than $1,000,000, review and approval by University Counsel and the Chief Procurement Officer is required, For a list of temporary agencies contact Ted Bohlin, Purchasing Services Contingent Workforce Program Manager (see, Municipal leases are not allowed by the state of North Carolina. Within three business (3) days of a request from the department chair (or designee) or Payroll Services: each fiscal year employees must provide documentation such as an annual contract or a monthly billing statement in order to substantiate that the employee's monetary stipend does not exceed expenses the employee actually incurs in maintaining the mobile device. There is also a decision tree under Resources below. These computer devices and products will be subject to NC sales tax. HR-09 EMPLOYEE COMPUTER PURCHASE PLAN HUMAN RESOURCE SERVICES Revised: October 3, 2002 Original date: October 17, 1992 Next Review: May 2004 Policy Holder: Director Human Resource Services Page 3 of 3 APPLICATION FOR EMPLOYEE COMPUTER PURCHASE PLAN (To acquire computer equipment only (i.e. Credits will not be applied to future paychecks. Lease agreements for most goods are managed like other contracts. Allow the employee to repay the payroll expense reimbursement through bi-weekly or monthly payroll deductions. Some purchases must go through UNC Purchasing before you agree to buy anything or any work begins. The CCI laptop packages are a combination of the best built laptops on the market with an all-inclusive . Upon enrolling in this program, a participating employee (or participant) agrees to all terms and conditions as herein established, and as may be amended from time to time as described in Section 6, below. For these two decades, CCI has been promoting easy and equal access to technology in part through its laptop grant program. A minimum of 10% down payment of the total purchase will be due at time of purchase and should be made with cash or any Store-accepted credit card. School, Department, or other organizational unit issuing this document. After selecting technology products for purchase, a single transaction will be rung up at the Tech Shop register. I thought it would push out students who couldnt afford a laptop (as I could not), said Williams, who has worked for the Information Security Office within ITS for a dozen years. Campus Box #1530 CPU, operating system, monitor, keyboard, mouse, . Any current Student Stores Computer Loan must be paid-in-full before taking out another Student Stores Computer Loan (that is, only one loan at any given time). Some 15,000 computers have been provided to faculty members in the College of Arts and Sciences alone. The State of North Carolina pays for a $10,000 (employee only) Core AD&D policy and although this plan is at no cost to the employee, employees must enroll to receive the benefit. The intent of the stipend is to provide compensation for business-related activity on a personal Mobile Device without the user having to submit documentation for business-related calls. The University does not purchase or reimburse employees for personally-owned Mobile Devices or provide mobile contracts to employees. For items of $5,000 or less indicate in the requisition that the item is for review only: The following goods and services cannot be purchased using a P-Card, so a Campus Voucher should be used instead. Duke University Stores - Duke Technology Center Training and Development - Finance and Budget Benefits and Services - UNC Research 3rd Floor, Student Stores Building Q: Will the University reimburse me for the purchase of my phone? Create a well-defined requisition for a PO in ConnectCarolina. 2023 University of North Carolina at Chapel Hill |. PDF Kellogg Community College Employee Computer Purchase Plan April 18, 2006 First and foremost, the UNC One Card is your primary source of identification at the University of North Carolina at Chapel Hill. UNC Employee computer Plan Your computer purchase is Payroll Deductible! Since CCI began, more than 60,000 Carolina students have acquired the CCI laptop packages. The stipend will be included in the employee's paycheck and reported on the employee's W-2. In that event, you should be able to claim the remainder as a business deduction on your personal tax return. January 15, 2019: removed special situation section as it deals with University Owned Mobile Devices and is not applicable to the Mobile Device Stipend for employees. System creates the purchase requisition and processes the payment. See, Create a purchase requisition for a PO in ConnectCarolina, Include quote from selected vendor. The UNC One Card Office will close out the plan completely once the last payroll deduction has been made and the outstanding balance is paid. Employee Express Plan members manage their card the same way students manage theirs. UNC One Card Office 207 South Road Each administrative assistant and some lab staff have access to a card. 3rd Floor, Student Stores Building This report will be made to either the UNC One Card Office or toUNC Policeat the following locations: UNC One Card Office Laptops | Carolina Computing Initiative - University of North Carolina Example; for SHRA employees on the plan, if you make purchases in pay period 10, then at the end of that pay period we will total up those purchases, and you will have the deduction taken in your pay check for pay period 10 which you will receive 2 weeks after pay period 10 ends. Employees who use their One Card at any of the campus dining services, cafes or coffee shops while enrolled in the Employee Express Plan receive discounts on these purchases. Q: The stipend I receive is not enough to cover my entire phone bill. The UNC One Card Office will immediately deactivate the plan of any employee who is no longer in pay status (including being on leave without pay, separating from employment, and retiring) upon notification of the employees change in status. USING YOUR CARD FOR A PURCHASE OF GOODS OR SERVICES CONSTITUTES A FINANCIAL TRANSACTION. I didnt have ready access to a computer before then, she said. It must show every item/service bought and the total amount paid. Number of business calls on a weekly basis. Closed University holidays. May 30, 2013: Added the requirement for an annual review of contract or bill. The laptops below are available for purchase by Faculty and Staff at UNC Chapel Hill when using personal funds. Purchasing Services provides supply management support to University departments, with responsibility for the procurement of goods and services in excess of $540 million annually. For more information, see the Meal Plans page. UNC Student Stores, in partnership with UNC Employee Benefits, Human Resources and Payroll Services offers to full-time, permanent UNC employees, a payroll deduction program for the purchase of computers and tablets, with accessories, from the Tech Shop. If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable. discounts and specials through Carolina Dining Services that are only available to Employee Express Plan members. Lenovo ThinkPad L13 Gen 3 with Touch Screen $1123.70 +Tax Lenovo X13 Yoga Gen 3 $1521.70 + Tax Lenovo ThinkPad T14 Gen 3 $1578.70 + Tax Lenovo ThinkPad X1 Carbon Gen 10 $1951.70 + Tax Lenovo ThinkPad P16 Gen1 $2202.70 + Tax Organization and Professional Development - UNC Human Resources Purchasing Services will solicit quotes via a University Request for Quote (RFQ). The current replacement fee is posted at the UNC One Card Office. Contact Information: (877) 253-7100 Working Advantage Working Advantage offers savings on electronics, hotels, local and national attractions such as Carowinds, Disney World, Universal Studios, and more. The laptops below are available for purchase through the UNC Tech Shop for all first-year undergraduates. A convenience account is simply the term used for funds that are loaded by the account holder (or account holders parents) onto their UNC One Card so that money is readily available for use on campus, more easily managed, and not easily stolen. I need a Mobile Device to do my job. The UNC One Card Office reserves the right to limit a transaction record to the three-month period immediately preceding the request. If you are working from home and need office supplies or computer peripherals, Staples, CDWG and Lenovo can deliver to your home. A pool of laptops is maintained and made available to CCI laptop owners through the ITS Response Center. The purchase must include a computer or tablet. All personal reimbursement requests for UNC faculty and staff must go through Concur. Upon termination of employment, the cardholder agrees to return his or her UNC One Card to the UNC One Card Office or to the Office of Human Resources. It should not be used for items available through Buy Carolina. and it is further agreed that the EMPLOYEE will: Membership can be set up through the One Card Office. Gives access to cross catalog shopping and individual supplier punch-out catalogs. Waiver of Competition may be included if competition does not exist for the requested products or services. CCI also offers laptop packages to all Carolina students at deeper discounts than standard educational pricing. For more information on how to print out your documents to campus print stations, see the, Full time or part-time employees of The University of North Carolina at Chapel Hill are eligible to participate in the Employee Express Plan, a plan that allows you to use your card to purchase goods and services from across campus and then pay for them via a payroll deduction in the pay period after your purchase (purchases are limited up to $100 per paycheck if you are paid biweekly or $200 per paycheck if you are paid monthly). A current version of this agreement is available upon request from the UNC One Card Office. Vision Insurance - UNC Human Resources If an employee has already started a convenience account, the balance will remain on the card until it is completely depleted and then the Employee Express Plan will activate and be the only payment method that is connected with the employees One Card. A: Because a Mobile Device is portable and may be taken off the employer's business premises, Congress established the detailed business substantiation rules applicable to this equipment and similar devices. It has vendors for scientific, computing, office, and industrial supplies. By signing in you agree that your use of this system will comply with applicable law and University policy ITS Policies, Procedures and Guidelines and UNC Policies, Standards and Procedures. All rights reserved. To get approval for building access, see your HR person. 2023 | (919) 962-2211 | The University of North Carolina at Chapel Hill. Payroll deductions will begin the next pay period following the processed purchase. The list must include the following information: Travel (out of office on a weekly basis). Title of the person who is primarily responsible for issuing this policy. The following criteria must be met to qualify for this program: The following procedures must be followed to apply and engage in this loan program: 2023 University of North Carolina at Chapel Hill. The following terms and conditions will not apply until the cardholder first uses his or her card for a financial transaction. However, it is in the best interest of the department to seek multiple quotes in order to ensure best price. Purchasing agents will gather the additional quotes required. Its easy to join the Employee Express Plan! She also taught English during that first semester of the University-wide laptop requirement. All employees can purchase additional group term life insurance, for themselves, spouses, domestic partners and/or dependent children. This may be in the form of a cost code, a project ID, a program code, or a full chartfield string.